| Users must ensure their use of this technology/standard is consistent with VA policies and standards, including, but not limited to,
VA Handbooks 6102 and 6500; VA Directives 6004, 6513, and 6517; and National Institute of Standards and Technology (NIST) standards, including Federal Information
Processing Standards (FIPS). Users must ensure sensitive data is properly protected in compliance with all VA regulations. Prior to use of this technology, users
should check with their supervisor, Information Security Officer (ISO), Facility Chief Information Officer (CIO), or local Office of Information and Technology
(OI&T) representative to ensure that all actions are consistent with current VA policies and procedures prior to implementation. |
| The VA Decision Matrix displays the current and future VAIT
position regarding different releases of a TRM entry. These decisions are
based upon the best information available as of the most current date. The consumer of this information has the
responsibility to consult the organizations responsible for the desktop, testing, and/or production environments
to ensure that the target version of the technology will be supported.
|
|
|
| Legend: |
| White |
Authorized: The technology/standard has been authorized for use.
|
| Yellow |
Authorized w/ Constraints: The technology/standard can be used within the specified constraints located
below the decision matrix in the footnote[1] and on the General tab.
|
| Gray |
Authorized w/ Constraints (POA&M): This technology or standard can be used only if a POA&M review is conducted and signed by
the Authorizing Official Designated Representative (AODR) as designated by the Authorizing Official (AO) or designee
and based upon a recommendation from the POA&M Compliance Enforcement,
has been granted to the project team or organization that wishes to use the technology.
|
| Orange |
Authorized w/ Constraints (DIVEST): VA has decided to divest itself on the use of the technology/standard.
As a result, all projects currently utilizing the technology/standard must plan to eliminate their use of
the technology/standard. Additional information on when the entry is projected to become unauthorized may be
found on the Decision tab for the specific entry.
|
| Black |
Unauthorized: The technology/standard is not (currently) permitted to be used under any circumstances.
|
| Blue |
Authorized w/ Constraints (PLANNING/EVALUATION): The period of time this technology is currently being evaluated, reviewed,
and tested in controlled environments. Use of this technology is strictly controlled and not available
for use within the general population. If a customer would like to use this technology, please work with
your local or Regional OI&T office and contact the appropriate evaluation office
displayed in the notes below the decision matrix. The Local or Regional OI&T
office should submit an
inquiry to the TRM
if they require further assistance or if the evaluating office is not listed in the notes below.
|
|
| Release/Version Information: |
|
VA decisions for specific versions may include a ‘.x’ wildcard, which denotes a decision that pertains to a range of multiple versions.
|
|
For example, a technology authorized with a decision for 7.x would cover any version of 7.(Anything) - 7.(Anything). However, a 7.4.x decision
would cover any version of 7.4.(Anything), but would not cover any version of 7.5.x or 7.6.x on the TRM.
|
|
VA decisions for specific versions may include ‘+’ symbols; which denotes that the decision for the version specified also includes versions greater than
what is specified but is not to exceed or affect previous decimal places.
|
|
For example, a technology authorized with a decision for 12.6.4+ would cover any version that is greater than 12.6.4, but would not exceed the .6 decimal ie: 12.6.401
is ok, 12.6.5 is ok, 12.6.9 is ok, however 12.7.0 or 13.0 is not.
|
| Any major.minor version that is not listed in the VA Decision Matrix is considered Authorized w/ Constraints (POA&M). |
|
<Past |
Future> |
| 14.x |
Unapproved |
Unapproved |
Approved w/Constraints
[1, 2, 3, 4, 5, 6, 7] |
Approved w/Constraints
[1, 4, 5, 7, 8, 9, 10] |
Approved w/Constraints
[1, 4, 5, 8, 9, 11, 12] |
DIVEST
[4, 5, 8, 9, 11, 13] |
DIVEST
[4, 5, 8, 9, 11, 13] |
DIVEST
[4, 5, 11, 14] |
DIVEST
[4, 5, 11, 14] |
Unapproved |
Unapproved |
Unapproved |
| 15.1 |
Unapproved |
Unapproved |
Approved w/Constraints
[1, 2, 3, 4, 5, 6, 7] |
Approved w/Constraints
[1, 4, 5, 7, 8, 9, 10] |
Approved w/Constraints
[1, 4, 5, 8, 9, 11, 12] |
DIVEST
[4, 5, 8, 9, 11, 13] |
DIVEST
[4, 5, 8, 9, 11, 13] |
DIVEST
[4, 5, 11, 14] |
DIVEST
[4, 5, 11, 14] |
Unapproved |
Unapproved |
Unapproved |
| 15.2.x |
Unapproved |
Unapproved |
Approved w/Constraints
[1, 2, 3, 4, 5, 6, 7] |
Approved w/Constraints
[1, 4, 5, 7, 8, 9, 10] |
Approved w/Constraints
[1, 4, 5, 8, 9, 11, 12] |
Approved w/Constraints
[4, 5, 8, 9, 11, 13] |
Approved w/Constraints
[4, 5, 8, 9, 11, 13] |
DIVEST
[4, 5, 11, 14] |
DIVEST
[4, 5, 11, 14] |
DIVEST
[4, 5, 11, 14] |
DIVEST
[4, 5, 11, 14] |
Unapproved |
| 16.x |
Unapproved |
Unapproved |
Unapproved |
Unapproved |
Unapproved |
Unapproved |
Unapproved |
Approved w/Constraints
[4, 5, 11, 14] |
Approved w/Constraints
[4, 5, 11, 14] |
Approved w/Constraints
[4, 5, 11, 14] |
Approved w/Constraints
[4, 5, 11, 14] |
Approved w/Constraints
[4, 5, 11, 14] |
| 17.x |
Unapproved |
Unapproved |
Unapproved |
Unapproved |
Unapproved |
Unapproved |
Unapproved |
Unapproved |
Unapproved |
Unapproved |
Unapproved |
Unapproved |
| | | | [1] | If free trialware is utilized, the software must be purchased or removed at the end of the trial period.
Security Engineering (SE) conducted a pre-assessment and security requirements verification of FileHold Enterprise. It is advised that if this product is used within the Department of Veterans Affairs (VA) that the following constraints be applied:
- Users must ensure Federal Information Processing Standards (FIPS) 140-2 encryption if using FileHold to retrieve PII/PHI/sensitive information since it does not have FIPS-enabled by default. VA Handbook 6500, SC-28 ` Protection of Information at Rest ` requires FIPS 140-2 validated encryption.
- When establishing a password for the FileHold, ensure that all of the VA password requirements are met with regard to length and complexity. VA Handbook 6500 Control IA-5: Authenticator Management sets a standard of at least 8 non-blank characters. They must contain characters from three (3) of the following (4) categories:
English upper case characters
- English lower case characters
- Base-10 digits
- Non-alphanumeric special characters
Six of the characters must not occur more than once in the password.
- FileHold Enterprise must be deployed locally (on-premise) on VA owned and managed servers. If FileHold projects require Internet connection, a FedRAMP compliant CSP must be utilized. The FedRAMP authorized impact level of the cloud service must be in compliance with VA requirements for the system being leveraged. If the cloud solution is used to satisfy a VA mission requirement, VA must clearly define the required security controls and document them in a VA authorized Memorandum of Understanding and Interconnection Security Agreement (MOU/ISA) contract and other VA authorized agreements (e.g., Data Use Agreement) as stated in VA Handbook 6500 and VA Directive 6513 - Secure External Connections. Further, only CSPs that have been authorized TIC 2.0 compliant may be used within VA. All traffic to and from the CSP must traverse the VA Trusted Internet Connection (TIC) gateway. TIC compliance is a shared responsibility between the CSP and VA. The CSP is required to provide an architecture that supports TIC while VA enforces TIC routing and compliance.
| | | [2] | Veterans Affairs (VA) users must ensure VA sensitive data is properly protected in compliance with all VA regulations. All instances of deployment using this technology should be reviewed by the local ISO (Information Security Officer) to ensure compliance with VA Handbook 6500. | | | [3] | Per the May 5th, 2015 memorandum from the VA Chief Information Security Officer (CISO) FIPS 140-2 Validate Full Disk Encryption (FOE) for Data at Rest in Database Management Systems (DBMS) and in accordance with Federal requirements and VA policy, database management must use Federal Information Processing Standards (FIPS) 140-2 compliant encryption to protect the confidentiality and integrity of VA information at rest at the application level. If FIPS 140-2 encryption at the application level is not technically possible, FIPS 140-2 compliant full disk encryption (FOE) must be implemented on the hard drive where the DBMS resides. Appropriate access enforcement and physical security control must also be implemented. All instances of deployment using this technology should be reviewed to ensure compliance with VA Handbook 6500 and National Institute of Standards and Technology (NIST) standards. It is the responsibility of the system owner to work with the local CIO (or designee) and Information Security Officer (ISO) to ensure that a compliant DBMS technology is selected and that if needed, mitigating controls are in place and documented in a System Security Plan (SSP). | | | [4] | Technology must remain patched and operated in accordance with Federal and Department security policies and guidelines in order to mitigate known and future security vulnerabilities. | | | [5] | Users should check with their supervisor, Information Security Office (ISO) or local OIT representative for permission to download and use this software. Downloaded software must always be scanned for viruses prior to installation to prevent adware or malware. Freeware may only be downloaded directly from the primary site that the creator of the software has advertised for public download and user or development community engagement. Users should note, any attempt by the installation process to install any additional, unrelated software is not authorized and the user should take the proper steps to decline those installations. | | | [6] | Due to potential information security risks, cloud based technologies may not be used without an Enterprise Security Change Control Board (ESCCB) approval. This body is in part responsible for ensuring organizational information, Personally Identifiable Information (PII), Protected Health Information (PHI), and VA sensitive data are not compromised. (Ref: VA Directive 6004, VA Directive 6517, VA Directive 6513 and VA Directive 6102). | | | [7] | In cases where the technology is used for external connections, a full Enterprise Security Change Control Board (ESCCB) review is required in accordance VA Directive 6004 , VA Directive 6517, and VA Directive 6513. The local ISO can advise on the ESCCB review process. | | | [8] | Veterans Affairs (VA) users must ensure VA sensitive data is properly protected in compliance with all VA regulations. All instances of deployment using this technology should be reviewed by the local ISO (Information Security Officer) to ensure compliance with VA Handbook 6500. | | | [9] | Per the May 5th, 2015 memorandum from the VA Chief Information Security Officer (CISO) FIPS 140-2 Validate Full Disk Encryption (FOE) for Data at Rest in Database Management Systems (DBMS) and in accordance with Federal requirements and VA policy, database management must use Federal Information Processing Standards (FIPS) 140-2 compliant encryption to protect the confidentiality and integrity of VA information at rest at the application level. If FIPS 140-2 encryption at the application level is not technically possible, FIPS 140-2 compliant full disk encryption (FOE) must be implemented on the hard drive where the DBMS resides. Appropriate access enforcement and physical security control must also be implemented. All instances of deployment using this technology should be reviewed to ensure compliance with VA Handbook 6500 and National Institute of Standards and Technology (NIST) standards. It is the responsibility of the system owner to work with the local CIO (or designee) and Information Security Officer (ISO) to ensure that a compliant DBMS technology is selected and that if needed, mitigating controls are in place and documented in a System Security Plan (SSP). | | | [10] | Due to potential information security risks, cloud based technologies may not be used without the approval of the VA Enterprise Cloud Services (ECS) Group. This body is in part responsible for ensuring organizational information, Personally Identifiable Information (PII), Protected Health Information (PHI), and VA sensitive data are not compromised. (Ref: VA Directive 6004, VA Directive 6517, VA Directive 6513 and VA Directive 6102). | | | [11] | Due to potential information security risks, cloud based technologies may not be used without the approval of the Enterprise Cloud Solution Office (ECSO). This body is in part responsible for ensuring organizational information, Personally Identifiable Information (PII), Protected Health Information (PHI), and VA sensitive data are not compromised. (Ref: VA Directive 6004, VA Directive 6517, VA Directive 6513 and VA Directive 6102). | | | [12] | In cases where the technology is used for external connections, a full Enterprise Security Change Control Board (ESCCB) review is required in accordance VA Directive 6004 , VA Directive 6517, and VA Directive 6513. The local ISO can advise on the ESCCB review process. | | | [13] | If free trial ware is utilized, the software must be purchased or removed at the end of the trial period.
Security Engineering (SE) conducted a pre-assessment and security requirements verification of FileHold Enterprise. It is advised that if this product is used within the Department of Veterans Affairs (VA) that the following constraints be applied:
- Users must ensure Federal Information Processing Standards (FIPS) 140-2 encryption if using FileHold to retrieve PII/PHI/sensitive information since it does not have FIPS-enabled by default. VA Handbook 6500, SC-28 ` Protection of Information at Rest ` requires FIPS 140-2 validated encryption.
- When establishing a password for the FileHold, ensure that all of the VA password requirements are met with regard to length and complexity. VA Handbook 6500 Control IA-5: Authenticator Management sets a standard of at least 8 non-blank characters. They must contain characters from three (3) of the following (4) categories:
English upper case characters
- English lower case characters
- Base-10 digits
- Non-alphanumeric special characters
Six of the characters must not occur more than once in the password.
- FileHold Enterprise must be deployed locally (on-premise) on VA owned and managed servers. If FileHold projects require Internet connection, a FedRAMP compliant CSP must be utilized. The FedRAMP authorized impact level of the cloud service must be in compliance with VA requirements for the system being leveraged. If the cloud solution is used to satisfy a VA mission requirement, VA must clearly define the required security controls and document them in a VA authorized Memorandum of Understanding and Interconnection Security Agreement (MOU/ISA) contract and other VA authorized agreements (e.g., Data Use Agreement) as stated in VA Handbook 6500 and VA Directive 6513 - Secure External Connections. Further, only CSPs that have been authorized TIC 2.0 compliant may be used within VA. All traffic to and from the CSP must traverse the VA Trusted Internet Connection (TIC) gateway. TIC compliance is a shared responsibility between the CSP and VA. The CSP is required to provide an architecture that supports TIC while VA enforces TIC routing and compliance.
| | | [14] | Users must ensure Federal Information Processing Standards (FIPS) 140-2 encryption if using FileHold to retrieve PII/PHI/sensitive information since it does not have FIPS-enabled by default. VA Handbook 6500, SC-28 ` Protection of Information at Rest ` requires FIPS 140-2 validated encryption.
When establishing a password for the FileHold, users must ensure that all of the VA password requirements are met with regard to length and complexity. VA Handbook 6500 Control IA-5: Authenticator Management sets a standard of at least 8 non-blank characters. They must contain characters from three (3) of the following four (4) categories:
o English upper case characters
o English lower case characters
o Base-10 digits
o Non-alphanumeric special characters
Six of the characters must not occur more than once in the password.
FileHold Enterprise must be deployed locally (on-premise) on VA owned and managed servers. If FileHold projects require Internet connection, a FedRAMP compliant CSP must be utilized. The FedRAMP authorized impact level of the cloud service must be in compliance with VA requirements for the system being leveraged. If the cloud solution is used to satisfy a VA mission requirement, VA must clearly define the required security controls and document them in a VA authorized Memorandum of Understanding and Interconnection Security Agreement (MOU/ISA) contract and other VA authorized agreements (e.g., Data Use Agreement) as stated in VA Handbook 6500 and VA Directive 6513 - Secure External Connections. Further, only CSPs that have been authorized TIC 2.0 compliant may be used within VA. All traffic to and from the CSP must traverse the VA Trusted Internet Connection (TIC) gateway. TIC compliance is a shared responsibility between the CSP and VA. The CSP is required to provide an architecture that supports TIC while VA enforces TIC routing and compliance.
If free trial ware is utilized, the software must be purchased or removed at the end of the trial period. |
|
| Note: |
At the time of writing, version 17.0 is the most current version, released 10/06/2022. |
