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VA Technical Reference Model v 24.11

Enterprise Records
Enterprise Records Technology

General Information

Technologies must be operated and maintained in accordance with Federal and Department security and privacy policies and guidelines. More information on the proper use of the TRM can be found on the TRM Proper Use Tab/Section.

Website: Go to site
Description: Enterprise Records can capture, declare, classify, store and dispose of electronic and physical records according to fiscal, legal and regulatory requirements. This software can help organizations address, maintain, and provide a record of compliance for electronic and physical records. This product helps to streamline records-based activities and help enforce compliance with retention policies. These compliance based activities can be done with or without user participation.

Data collected by this software is stored in a DB2 database but can use Microsoft Structured Query Language (SQL) Server or an Oracle database.

This software can be optionally deployed from IBM`s proprietary cloud.

The TRM decisions in this entry only apply to technologies and versions owned, operated, managed, patched, and version-controlled by VA. This includes technologies deployed as software installations on VMs within VA-controlled cloud environments (e.g., VA Enterprise Cloud (VAEC)). Cloud services provided by the VAEC, which are listed in the VAEC Service Catalog, and those controlled and managed by an external Cloud Service Provider (i.e., SaaS) are not in the purview of the TRM. For more information on the use of cloud services and cloud-based products within VA, including VA private clouds, please see the Enterprise Cloud Solutions Office (ECSO) Portal at: https://dvagov.sharepoint.com/sites/OITECSO
Technology/Standard Usage Requirements: Users must ensure their use of this technology/standard is consistent with VA policies and standards, including, but not limited to, VA Handbooks 6102 and 6500; VA Directives 6004, 6513, and 6517; and National Institute of Standards and Technology (NIST) standards, including Federal Information Processing Standards (FIPS). Users must ensure sensitive data is properly protected in compliance with all VA regulations. Prior to use of this technology, users should check with their supervisor, Information Security Officer (ISO), Facility Chief Information Officer (CIO), or local Office of Information and Technology (OI&T) representative to ensure that all actions are consistent with current VA policies and procedures prior to implementation.
Section 508 Information: This technology has not been assessed by the Section 508 Office. The Implementer of this technology has the responsibility to ensure the version deployed is 508-compliant. Section 508 compliance may be reviewed by the Section 508 Office and appropriate remedial action required if necessary. For additional information or assistance regarding Section 508, please contact the Section 508 Office at Section508@va.gov.
Decision: View Decisions
Decision Source: TRM Mgmt Group
Decision Process: One-VA TRM v23.5
Decision Date: 05/09/2023 at 19:44:09 UTC
Aliases: FileNet P8 Enterprise Record Manager
Introduced By: TRM Analysis
Vendor Name: International Business Machines (IBM)
- The information contained on this page is accurate as of the Decision Date (05/09/2023 at 19:44:09 UTC).