| 7.6.x |
Approved w/Constraints
[3, 5, 6] |
Approved w/Constraints
[3, 5, 6, 7] |
Approved w/Constraints
[3, 5, 6, 7] |
Approved w/Constraints
[3, 5, 6, 7] |
Approved w/Constraints
[3, 5, 6, 7] |
Approved w/Constraints
[3, 5, 6, 7] |
Approved w/Constraints
[3, 5, 6, 7, 8] |
Approved w/Constraints
[3, 5, 6, 7, 8] |
Approved w/Constraints
[3, 7, 8, 9, 10] |
Approved w/Constraints
[3, 7, 8, 9, 10] |
Approved w/Constraints
[3, 7, 8, 9, 10] |
Approved w/Constraints
[3, 7, 8, 9, 10] |
| | | | [1] | For Microsoft Access 2010 and prior versions, usage is limited to databases supporting individual user`s personal productivity and/or training as database administrators. For Microsoft Access 2010 and prior versions, Microsoft Access must not be used to support line of business operations requiring data durability/persistence. Further, when properly configured as a front-end client, no data at rest is permissible to be stored by Microsoft (MS) Access 2010 and prior. These older versions must only be used with sensitive data as part of a secured system when Access is configured as a client front-end to an appropriately secured MS SQL Server or MS SharePoint Server following VA security configuration baselines and connected via a Federal Information Processing Standard (FIPS) 140-2 certified encrypted connection.
For Microsoft Access 2016 and subsequent versions, the security configuration baseline must comply to the DISA STIG for Microsoft Access 2016 or subsequent version. When Microsoft Access 2016 and subsequent versions are used for business processes OR used with VA sensitive data including PHI and PII, the data files must be stored in storage location encrypted by FIPS 140-2 certified encryption. Further, the files must be securely backed up on a regular basis for recovery purposes, and access controls to that encrypted storage location must be restricted to only those individuals that are allowed access to the data. Users must not solely rely on Microsoft Access application passwords to protect sensitive data from unauthorized access. Appropriate authorization and role-based access control should be enforced to ensure only authorized staff have access to the data files and controls. There must be a clear delineation of duties for staff supporting and utilizing the tool. For example, access to the security controls must be restricted to certain staff who require it to accomplish assigned tasks. All instances used for business processes OR VA sensitive data including PHI and PII, must be reviewed and approved by the local ISO and privacy officer. | | | [2] | Veterans Affairs (VA) users must ensure VA sensitive data is properly protected in compliance with all VA regulations. All instances of deployment using this technology should be reviewed by the local ISO (Information Security Officer) to ensure compliance with VA Handbook 6500. | | | [3] | Technology must remain patched and operated in accordance with Federal and Department security policies and guidelines in order to mitigate known and future security vulnerabilities. | | | [4] | Per the May 5th, 2015 memorandum from the VA Chief Information Security Officer (CISO) FIPS 140-2 Validate Full Disk Encryption (FOE) for Data at Rest in Database Management Systems (DBMS) and in accordance with Federal requirements and VA policy, database management must use Federal Information Processing Standards (FIPS) 140-2 compliant encryption to protect the confidentiality and integrity of VA information at rest at the application level. If FIPS 140-2 encryption at the application level is not technically possible, FIPS 140-2 compliant full disk encryption (FOE) must be implemented on the hard drive where the DBMS resides. Appropriate access enforcement and physical security control must also be implemented. All instances of deployment using this technology should be reviewed to ensure compliance with VA Handbook 6500 and National Institute of Standards and Technology (NIST) standards. It is the responsibility of the system owner to work with the local CIO (or designee) and Information Security Officer (ISO) to ensure that a compliant DBMS technology is selected and that if needed, mitigating controls are in place and documented in a System Security Plan (SSP). | | | [5] | Veterans Affairs (VA) users must ensure VA sensitive data is properly protected in compliance with all VA regulations. All instances of deployment using this technology should be reviewed by the local ISO (Information Security Officer) to ensure compliance with VA Handbook 6500. | | | [6] | Per the May 5th, 2015 memorandum from the VA Chief Information Security Officer (CISO) FIPS 140-2 Validate Full Disk Encryption (FOE) for Data at Rest in Database Management Systems (DBMS) and in accordance with Federal requirements and VA policy, database management must use Federal Information Processing Standards (FIPS) 140-2 compliant encryption to protect the confidentiality and integrity of VA information at rest at the application level. If FIPS 140-2 encryption at the application level is not technically possible, FIPS 140-2 compliant full disk encryption (FOE) must be implemented on the hard drive where the DBMS resides. Appropriate access enforcement and physical security control must also be implemented. All instances of deployment using this technology should be reviewed to ensure compliance with VA Handbook 6500 and National Institute of Standards and Technology (NIST) standards. It is the responsibility of the system owner to work with the local CIO (or designee) and Information Security Officer (ISO) to ensure that a compliant DBMS technology is selected and that if needed, mitigating controls are in place and documented in a System Security Plan (SSP). | | | [7] | Users should check with their supervisor, Information Security Office (ISO) or local OIT representative for permission to download and use this software. Downloaded software must always be scanned for viruses prior to installation to prevent adware or malware. Freeware may only be downloaded directly from the primary site that the creator of the software has advertised for public download and user or development community engagement. Users should note, any attempt by the installation process to install any additional, unrelated software is not approved and the user should take the proper steps to decline those installations. | | | [8] | Users must ensure that Microsoft .NET Framework, Microsoft Access, SQLite are implemented with VA-approved baselines. (refer to the ‘Category’ tab under ‘Runtime Dependencies’) | | | [9] | Per the May 5th, 2015 memorandum from the VA Chief Information Security Officer (CISO) FIPS 140-2 Validate Full Disk Encryption (FOE) for Data at Rest in Database Management Systems (DBMS) and in accordance with Federal requirements and VA policy, database management must use Federal Information Processing Standards (FIPS) 140-2 compliant encryption to protect the confidentiality and integrity of VA information at rest at the application level. If FIPS 140-2 encryption at the application level is not technically possible, FIPS 140-2 compliant full disk encryption (FOE) must be implemented on the hard drive where the DBMS resides. Appropriate access enforcement and physical security control must also be implemented. All instances of deployment using this technology should be reviewed to ensure compliance with VA Handbook 6500 and National Institute of Standards and Technology (NIST) standards. It is the responsibility of the system owner to work with the local CIO (or designee) and Information Security Officer (ISO) to ensure that a compliant DBMS technology is selected and that if needed, mitigating controls are in place and documented in a System Security Plan (SSP). | | | [10] | Veterans Affairs (VA) users must ensure VA sensitive data is properly protected in compliance with all VA regulations. All instances of deployment using this technology should be reviewed by the local ISO (Information Security Officer) to ensure compliance with VA Handbook 6500. |
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