SmartScan Studio Manager

General Information

Technologies must be operated and maintained in accordance with Federal and Department security and privacy policies and guidelines. More information on the proper use of the TRM can be found on the TRM Proper Use Tab/Section.

Website:	Go to site
Description:	This technology allows users to view images created from a 3D dental x-ray machine (i-CAT FLX) and annotate patient information to associate with the images taken. This technology has no specific web page associated with it. The vendor of this technology has confirmed that this technology stores data in a `flat file format` or plain text format, and is not compatible with any database or encryption technology. Note: This technology requires above-average computer hardware to process 3D images. The recommended specifications for this technology can be found under the `Reference` tab. If the recommended specifications are not met, users may experience prolonged processing times, among other issues.
Technology/Standard Usage Requirements:	Users must ensure their use of this technology/standard is consistent with VA policies and standards, including, but not limited to, VA Handbooks 6102 and 6500; VA Directives 6004, 6513, and 6517; and National Institute of Standards and Technology (NIST) standards, including Federal Information Processing Standards (FIPS). Users must ensure sensitive data is properly protected in compliance with all VA regulations. Prior to use of this technology, users should check with their supervisor, Information Security Officer (ISO), Facility Chief Information Officer (CIO), or local Office of Information and Technology (OI&T) representative to ensure that all actions are consistent with current VA policies and procedures prior to implementation.
Section 508 Information:	This technology has not been assessed by the Section 508 Office. The Implementer of this technology has the responsibility to ensure the version deployed is 508-compliant. Section 508 compliance may be reviewed by the Section 508 Office and appropriate remedial action required if necessary. For additional information or assistance regarding Section 508, please contact the Section 508 Office at Section508@va.gov.
Decision:	View Decisions

Decision Source:	TRM Mgmt Group
Decision Process:	One-VA TRM v20.7
Decision Date:	07/06/2020 at 12:54:31 UTC
Aliases:	I-CAT Tx Studio Manager
Introduced By:	TRM Request
Vendor Name:	KaVo Kerr

Vendor Release Information

The Vendor Release table provides the known releases for the TRM Technology, obtained from the vendor (or from the release source).

Version	Release Date	Vendor End of Life Date	Vendor Desupport Date
2.10.0

Current Decision Matrix (06/25/2020)

Users must ensure their use of this technology/standard is consistent with VA policies and standards, including, but not limited to, VA Handbooks 6102 and 6500; VA Directives 6004, 6513, and 6517; and National Institute of Standards and Technology (NIST) standards, including Federal Information Processing Standards (FIPS). Users must ensure sensitive data is properly protected in compliance with all VA regulations. Prior to use of this technology, users should check with their supervisor, Information Security Officer (ISO), Facility Chief Information Officer (CIO), or local Office of Information and Technology (OI&T) representative to ensure that all actions are consistent with current VA policies and procedures prior to implementation.

The VA Decision Matrix displays the current and future VA IT position regarding different releases of a TRM entry. These decisions are based upon the best information available as of the most current date. The consumer of this information has the responsibility to consult the organizations responsible for the desktop, testing, and/or production environments to ensure that the target version of the technology will be supported. Any major.minor version that is not listed in the VA Decision Matrix is considered unapproved for use.

Legend:

White	Approved: The technology/standard has been approved for use.
Yellow	Approved w/Constraints: The technology/standard can be used within the specified constraints located below the decision matrix in the footnote[1] and on the General tab.
Gray	Unapproved: This technology or standard can be used only if a POA&M review is conducted and signed by the Authorizing Official Designated Representative (AODR) as designated by the Authorizing Official (AO) or designee and based upon a recommendation from the POA&M Compliance Enforcement, has been granted to the project team or organization that wishes to use the technology.
Orange	Divest: VA has decided to divest itself on the use of the technology/standard. As a result, all projects currently utilizing the technology/standard must plan to eliminate their use of the technology/standard. Additional information on when the entry is projected to become unapproved may be found on the Decision tab for the specific entry.
Black	Prohibited: The technology/standard is not (currently) permitted to be used under any circumstances.
Blue	Planning/Evaluation Constraint:The period of time this technology is currently being evaluated, reviewed, and tested in controlled environments. Use of this technology is strictly controlled and not available for use within the general population. If a customer would like to use this technology, please work with your local or Regional OI&T office and contact the appropriate evaluation office displayed in the notes below the decision matrix. The Local or Regional OI&T office should submit an inquiry to the TRM if they require further assistance or if the evaluating office is not listed in the notes below.

Release/Version Information:

VA decisions for specific versions may include a ‘.x’ wildcard, which denotes a decision that pertains to a range of multiple versions.

For example, a technology approved with a decision for 7.x would cover any version of 7.(Anything) - 7.(Anything). However, a 7.4.x decision would cover any version of 7.4.(Anything), but would not cover any version of 7.5.x or 7.6.x on the TRM.

VA decisions for specific versions may include ‘+’ symbols; which denotes that the decision for the version specified also includes versions greater than what is specified but is not to exceed or affect previous decimal places.

For example, a technology approved with a decision for 12.6.4+ would cover any version that is greater than 12.6.4, but would not exceed the .6 decimal ie: 12.6.401 is ok, 12.6.5 is ok, 12.6.9 is ok, however 12.7.0 or 13.0 is not.

Release	Q1	Q2	Q3	Q4	Q1	Q2	Q3	Q4	Q1	Q2	Q3	Q4
<Past	CY2023				CY2024				CY2025				Future>
2.10.0	Unapproved	Unapproved	Unapproved	Unapproved	Unapproved	Unapproved	Unapproved	Unapproved	Unapproved	Unapproved	Unapproved	Unapproved

References

The following reference(s) are associated with this entry:
Type	Name	Description
Vendor Provided*	Technical Guide	The technical guide for this technology can be found here.
Vendor Provided*	User Manual	The user manual for this technology can be found here.
*NOTE: Vendor provided information is subject to the accuracy of the manufacturer.

Technology Components

Note: This list may not be complete. No component, listed or unlisted, may be used outside of the technology in which it is released. The usage decision for a component is found in the Decision and Decision Constraints.
Name	Description
Data Utility	This optional component for the SmartScan Studio Server maintains the settings for how the information is stored, as well as resolve any conflicts in the database before running the Patient Data Utility.
Legacy Practice Management Interface	This optional component can be installed on a SmartScan Studio Server to integrate with a site's pre-existing Practice Management system.
Legacy Practice Management Viewer Launcher	This is an optional component for SmartScan Studio Client for sites using a Practice Management System.
PACS MWL	This is an optional component for SmartScan Studio Client for sites that use modality worklists for scheduling patients.
PACS QR	This optional component for SmartScan Studio Client can be used by sites using a Picture Archiving and Communication System (PACS) for image storage.
PACS Storage Service	This optional component for SmartScan Studio Server can be used by sites using a Picture Archiving and Communication System (PACS) for image storage.
Patient Data Utility	This optional component for SmartScan Studio Server allows users to edit existing patient information in the Image Root.
SmartScan Studio Integration Services	This is a mandatory component for the SmartScan Studio Server that communicates between the server and the various workstation clients. There should only be one instance of this per network, installed on the server.

VA Categories View the VA Categorization Framework

Domain Area	Category	Customer Guidance	Category Locked By ELT Date
Health Care Health Services	Dentistry

Operating Systems Supported by the Technology

Windows Client - Approved w/Constraints
Windows Server - Approved w/Constraints

Technologies/Standards Relationships

Runtime Dependencies:

Comparable Technologies:

Companion Technologies/Supported Standards:

No companion technologies/standards have been identified.

General Analysis

Adoption Benefits

At the time of writing, no National Institute of Standards and Technology (NIST) vulnerabilities had been reported and no VA Network Security Operations Center (NSOC) bulletins had been issued for the latest versions of this technology.
There are minimal other TRM-approved technologies that provide the same functionality.
This technology provides proprietary functionality for vendor`s associated hardware.

Adoption Risks

There is limited publicly available technical documentation for this technology.
The potential exists to store Personally Identifiable Information (PII), Protected Health Information (PHI) and/or VA Sensitive data and proper security standards must be followed in these cases.

Architectural Benefits

This technology can integrate with other Kavo products for extended functionality.

Architectural Risks

This technology is not portable as it runs only on Windows platforms.
This technology requires above-average computer hardware to process the 3D images. The recommended specifications for this technology can be found under the "Reference" tab.
The vendor has confirmed this technology`s database is not and cannot be encrypted.
This technology utilizes JavaScript Object Notation (JSON).NET and LOG4NET, which are unapproved and divested technologies, respectively.

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General Information

Vendor Release Information

Current Decision Matrix (06/25/2020)

References

Technology Components

VA Categories View the VA Categorization Framework

Operating Systems Supported by the Technology

Technologies/Standards Relationships

Runtime Dependencies:

Comparable Technologies:

Companion Technologies/Supported Standards:

General Analysis

Adoption Benefits

Adoption Risks

Architectural Benefits

Architectural Risks

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VA Technical Reference Model v 24.7

General Information

Vendor Release Information

Current Decision Matrix (06/25/2020)

References

Technology Components

VA Categories View the VA Categorization Framework

Operating Systems Supported by the Technology

Technologies/Standards Relationships

Runtime Dependencies:

Comparable Technologies:

Companion Technologies/Supported Standards:

General Analysis

Adoption Benefits

Adoption Risks

Architectural Benefits

Architectural Risks

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