| | | | [1] | If free trialware is utilized, the software must be purchased or removed at the end of the trial period.
This product may only be used to JOIN web based conferences scheduled by non-organization users (e.g. vendor partners). VA users MAY NOT schedule GoToMeeting conferences, but instead should leverage the organization`s teleconferencing solution of choice, Skype for Business for VA hosted conferences. Teleconferencing should not be used to share desktop(s), transfer user control, or view/modify data with users outside the firewall who have not obtained proper Department user credentials in compliance with Federal and Department security and privacy requirements. | | | [2] | Due to potential information security risks, cloud based technologies may not be used without the approval of the Enterprise Cloud Solution Office (ECSO). This body is in part responsible for ensuring organizational information, Personally Identifiable Information (PII), Protected Health Information (PHI), and VA sensitive data are not compromised. (Ref: VA Directive 6004, VA Directive 6517, VA Directive 6513 and VA Directive 6102). | | | [3] | Users should check with their supervisor, Information Security Office (ISO) or local OIT representative for permission to download and use this software. Downloaded software must always be scanned for viruses prior to installation to prevent adware or malware. Freeware may only be downloaded directly from the primary site that the creator of the software has advertised for public download and user or development community engagement. Users should note, any attempt by the installation process to install any additional, unrelated software is not approved and the user should take the proper steps to decline those installations. | | | [4] | Due to National Institute of Standards and Technology (NIST) identified security vulnerabilities, extra vigilance should be applied to ensure the versions remain properly patched to mitigate known and future vulnerabilities. The local ISO can provide assistance in reviewing the NIST vulnerabilities. | | | [5] | Veterans Affairs (VA) users must ensure VA sensitive data is properly protected in compliance with all VA regulations. All instances of deployment using this technology should be reviewed by the local ISO (Information Security Officer) to ensure compliance with VA Handbook 6500. | | | [6] | If free trialware is utilized, the software must be purchased or removed at the end of the trial period.
This product must only be used to JOIN web based conferences scheduled by non-organization users (e.g. vendor partners). | | | [7] | If free trialware is utilized, the software must be purchased or removed at the end of the trial period.
Automatic updates must be disabled.
Use of this technology is limited to JOINING external web-based training sessions scheduled by non-organization users (e.g. vendor partners). VA users must leverage the organization`s preferred teleconferencing solution, Skype for Business (Formerly Microsoft Lync), for internal hosted conferences. VA has selected Skype for Business as its preferred teleconferencing solution. No waiver or review is required for JOINING GoToMeeting meetings.
Any use of this technology to host a VA event must be authorized by a Strategic Technology Alignment Team (STAT) waiver. There are no exceptions to the required waiver process for any reason. The STAT Board must seek guidance and/or approval from the Enterprise Security Change Control Board (ESCCB) as needed when a waiver is granted to host conferences. | | | [8] | If free trialware is utilized, the software must be purchased or removed at the end of the trial period.
Automatic updates must be disabled.
Use of this technology is limited to JOINING external web-based training sessions scheduled by non-organization users (e.g. vendor partners). VA users must leverage the organization`s preferred teleconferencing solution, Skype for Business (Formerly Microsoft Lync), for internal hosted conferences. VA has selected Skype for Business as its preferred teleconferencing solution. No waiver or review is required for JOINING GoToMeeting meetings.
Any use of this technology to host a VA event must be authorized by a Strategic Technology Alignment Team (STAT) waiver. There are no exceptions to the required waiver process for any reason. The STAT Board must seek guidance and/or approval from the Enterprise Security Change Control Board (ESCCB) as needed when a waiver is granted to host conferences.
Security Engineering (SE) conducted a pre-assessment and security requirements verification of GoToMeeting and had the following recommendations if waivers are granted to host VA meetings:
1. GoToMeeting must only be used to host VA meetings, when a VA approved tool does not meet the necessary requirements, and the use for more specialized tools are warranted. Unauthorized applications should not be installed or used on the VA network unless a waiver from the StrategicTechnology Alignment Team (STAT) has been granted to the project team or organization that wishes to use the technology.
2. If a waiver is acquired to use GoToMeeting to host VA meetings, administrators must ensure that GoToMeeting is configured to run in the FIPS compliant mode.
3. If a waiver is acquired to use GoToMeeting to host VA meetings, the software must be purchased or removed at the end of the free 14-day trial period.
4. The community forum is not accessible via the VA network, analysts received a `This site can`t be reached. The connection was reset` error message.
5. If a waiver is acquired to use GoToMeeting to host VA meetings, it must be configured to only store meeting files locally. | | | [9] | Technology must remain patched and operated in accordance with Federal and Department security policies and guidelines in order to mitigate known and future security vulnerabilities. | | | [10] | Users must ensure that Firefox, Google Chrome, and Microsoft Internet Explorer (IE) are implemented with VA-approved baselines. (refer to the ‘Category’ tab under ‘Runtime Dependencies’)
If free trialware is utilized, the software must be purchased or removed at the end of the trial period.
Automatic updates must be disabled.
Use of this technology is limited to JOINING external web-based training sessions scheduled by non-organization users (e.g. vendor partners). VA users must leverage the organization`s preferred teleconferencing solution, Skype for Business (Formerly Microsoft Lync), for internal hosted conferences. VA has selected Skype for Business as its preferred teleconferencing solution. No waiver or review is required for JOINING GoToMeeting meetings.
Any use of this technology to host a VA event must be authorized by a Strategic Technology Alignment Team (STAT) waiver. There are no exceptions to the required waiver process for any reason. The STAT Board must seek guidance and/or approval from the Enterprise Security Change Control Board (ESCCB) as needed when a waiver is granted to host conferences.
Per the Initial Product Review, users must abide by the following constraints:
- GoToMeeting must only be used, to host VA meetings, when a VA approved utility does not meet the necessary requirements, and the use for more specialized tools are warranted. Unauthorized applications should not be installed or used on the VA network unless a waiver from the Strategic Technology Alignment Team (STAT) has been granted to the project team or organization that wishes to use the technology.
- If a waiver is acquired to use GoToMeeting to host VA meetings, administrators must ensure that GoToMeeting is configured to run in the FIPS compliant mode.
- If a waiver is acquired to use GoToMeeting to host VA meetings, the software must be purchased or removed at the end of the free 14-day trial period.
- The community forum is not accessible via the VA network, analysts received a “This site can’t be reached. The connection was reset” error message.
- If a waiver is acquired to use GoToMeeting to host VA meetings, it must be configured to only store meeting files locally.
| | | [11] | Due to potential information security risks for cloud-based technologies, users should coordinate closely with their facility ISSO for guidance and assistance on cloud products. If further guidance is needed contact the Enterprise Cloud Solution Office (ECSO), which is the body responsible for new software development in and migration of existing systems to the VA Enterprise Cloud (VAEC) and ensuring organizational information, Personally Identifiable Information (PII), Protected Health Information (PHI), and VA sensitive data are not compromised within the VAEC. For information about Software as a Service (SaaS) products or to submit a SaaS product request with the Project Special Forces (SPF) team, please use their online form.
(Ref: VA Directive 6004, VA Directive 6517, VA Directive 6513 and VA Directive 6102). | | | [12] | Users must ensure that Firefox, Google Chrome, and Microsoft Internet Explorer (IE) are implemented with VA-approved baselines. (refer to the ‘Category’ tab under ‘Runtime Dependencies’)
If free trialware is utilized, the software must be purchased or removed at the end of the trial period.
Automatic updates must be disabled.
Use of this technology is limited to JOINING external web-based training sessions scheduled by non-organization users (e.g. vendor partners). VA users must leverage the organization`s preferred teleconferencing solution, Microsoft Teams and Webex for internal hosted conferences. VA has selected Teams and Webex as its preferred teleconferencing solution. No waiver or review is required for JOINING GoToMeeting meetings.
Any use of this technology to host a VA event must be authorized by a Strategic Technology Alignment Team (STAT) waiver. There are no exceptions to the required waiver process for any reason. The STAT Board must seek guidance and/or approval from the Enterprise Security Change Control Board (ESCCB) as needed when a waiver is granted to host conferences.
Per the Initial Product Review, users must abide by the following constraints:
- GoToMeeting must only be used, to host VA meetings, when a VA approved utility does not meet the necessary requirements, and the use for more specialized tools are warranted. Unauthorized applications should not be installed or used on the VA network unless a waiver from the Strategic Technology Alignment Team (STAT) has been granted to the project team or organization that wishes to use the technology.
- If a waiver is acquired to use GoToMeeting to host VA meetings, administrators must ensure that GoToMeeting is configured to run in the FIPS compliant mode.
- If a waiver is acquired to use GoToMeeting to host VA meetings, the software must be purchased or removed at the end of the free 14-day trial period.
- The community forum is not accessible via the VA network, analysts received a “This site can’t be reached. The connection was reset” error message.
- If a waiver is acquired to use GoToMeeting to host VA meetings, it must be configured to only store meeting files locally.
| | | [13] | Veterans Affairs (VA) users must ensure VA sensitive data is properly protected in compliance with all VA regulations. All instances of deployment using this technology should be reviewed by the local ISO (Information Security Officer) to ensure compliance with VA Handbook 6500. | | | [14] | Due to potential information security risks for cloud-based technologies, users should coordinate closely with their facility ISSO for guidance and assistance on cloud products. If further guidance is needed contact the Enterprise Cloud Solution Office (ECSO), which is the body responsible for new software development in and migration of existing systems to the VA Enterprise Cloud (VAEC) and ensuring organizational information, Personally Identifiable Information (PII), Protected Health Information (PHI), and VA sensitive data are not compromised within the VAEC. For information about Software as a Service (SaaS) products or to submit a SaaS product request with the Project Special Forces (SPF) team, please use their online form.
(Ref: VA Directive 6004, VA Directive 6517, VA Directive 6513 and VA Directive 6102). | | | [15] | Due to potential information security risks for cloud-based technologies, users should coordinate closely with their facility ISSO for guidance and assistance on cloud products. If further guidance is needed contact the Enterprise Cloud Solution Office (ECSO), which is the body responsible for new software development in and migration of existing systems to the VA Enterprise Cloud (VAEC) and ensuring organizational information, Personally Identifiable Information (PII), Protected Health Information (PHI), and VA sensitive data are not compromised within the VAEC. For information about Software as a Service (SaaS) products or to submit a SaaS product request with the Project Special Forces (PSF) team, please use their online form.
(Ref: VA Directive 6004, VA Directive 6517, VA Directive 6513 and VA Directive 6102). | | | [16] | Due to potential information security risks for cloud-based technologies, users should coordinate closely with their facility ISSO for guidance and assistance on cloud products. If further guidance is needed contact the Enterprise Cloud Solution Office (ECSO), which is the body responsible for new software development in and migration of existing systems to the VA Enterprise Cloud (VAEC) and ensuring organizational information, Personally Identifiable Information (PII), Protected Health Information (PHI), and VA sensitive data are not compromised within the VAEC. For information about Software as a Service (SaaS) products or to submit a SaaS product request with the VA OIT Product Engineering team, please use their online form.
(Ref: VA Directive 6004, VA Directive 6517, VA Directive 6513 and VA Directive 6102). |
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