| | | | [1] | If free trialware is utilized, the software must be purchased or removed at the end of the trial period.
Per the Initial Product Review, users must adhere to the following constraints:
Due to potential information security risks, cloud based technologies must not be used without the approval of the VA Enterprise Cloud Services (ECS) Group. This body is in part responsible for ensuring organizational information, Personally Identifiable Information (PII), Protected Health Information (PHI), and VA sensitive data are not compromised. (Ref: VA Directive 6004, VA Directive 6517, VA Directive 6513 and VA Directive 6102).
The product must utilize Active Directory which is recommended to enforce login policies and users can login with their existing credentials.
The VA TRM and Solution Delivery, Desktop and Device Engineering approved collaboration tool is Microsoft Skype for Business. Administrators must only use the VA approved solution which has been properly tested, vetted and authorized for use within the VA. | | | [2] | Veterans Affairs (VA) users must ensure VA sensitive data is properly protected in compliance with all VA regulations. All instances of deployment using this technology should be reviewed by the local ISO (Information Security Officer) to ensure compliance with VA Handbook 6500. | | | [3] | Users should check with their supervisor, Information Security Office (ISO) or local OIT representative for permission to download and use this software. Downloaded software must always be scanned for viruses prior to installation to prevent adware or malware. Freeware may only be downloaded directly from the primary site that the creator of the software has advertised for public download and user or development community engagement. Users should note, any attempt by the installation process to install any additional, unrelated software is not approved and the user should take the proper steps to decline those installations. | | | [4] | Technology must remain patched and operated in accordance with Federal and Department security policies and guidelines in order to mitigate known and future security vulnerabilities. | | | [5] | Due to potential information security risks, cloud based technologies may not be used without the approval of the Enterprise Cloud Solution Office (ECSO). This body is in part responsible for ensuring organizational information, Personally Identifiable Information (PII), Protected Health Information (PHI), and VA sensitive data are not compromised. (Ref: VA Directive 6004, VA Directive 6517, VA Directive 6513 and VA Directive 6102). | | | [6] | Use of this technology is limited to JOINING external web-based training sessions scheduled by non-organization users (e.g. vendor partners). VA users must leverage the organization`s preferred teleconferencing solution, Skype for Business (Formerly Microsoft Lync), for internal hosted conferences. VA has selected Skype for Business as its preferred teleconferencing solution. No waiver or review is required for JOINING GoToMeeting meetings.
Any use of this technology to host a VA event must be authorized by a Strategic Technology Alignment Team (STAT) waiver. There are no exceptions to the required waiver process for any reason. The STAT Board must seek guidance and/or approval from the Enterprise Security Change Control Board (ESCCB) as needed when a waiver is granted to host conferences.
VA Sensitive data must not be shared using this technology.
If free trialware is utilized, the software must be purchased or removed at the end of the trial period. | | | [7] | Due to potential information security risks for cloud-based technologies, users should coordinate closely with their facility ISSO for guidance and assistance on cloud products. If further guidance is needed contact the Enterprise Cloud Solution Office (ECSO), which is the body responsible for new software development in and migration of existing systems to the VA Enterprise Cloud (VAEC) and ensuring organizational information, Personally Identifiable Information (PII), Protected Health Information (PHI), and VA sensitive data are not compromised within the VAEC. For information about Software as a Service (SaaS) products or to submit a SaaS product request with the Project Special Forces (SPF) team, please use their online form.
(Ref: VA Directive 6004, VA Directive 6517, VA Directive 6513 and VA Directive 6102). | | | [8] | For now this product will remain in permanent divest for the latest version with constraints limiting it to joining 3rd party conferences.
Use of this technology is limited to JOINING external web-based training sessions scheduled by non-organization users (e.g. vendor partners). VA users must leverage the organization`s preferred teleconferencing solution, Microsoft Teams, for internal hosted conferences. VA has selected Microsoft Teams as its preferred teleconferencing solution. No waiver or review is required for JOINING GoToMeeting meetings.
Any use of this technology to host a VA event must be authorized by a Strategic Technology Alignment Team (STAT) waiver. There are no exceptions to the required waiver process for any reason. The STAT Board must seek guidance and/or approval from the Enterprise Security Change Control Board (ESCCB) as needed when a waiver is granted to host conferences.
VA Sensitive data must not be shared using this technology.
If free trialware is utilized, the software must be purchased or removed at the end of the trial period. | | | [9] | Veterans Affairs (VA) users must ensure VA sensitive data is properly protected in compliance with all VA regulations. All instances of deployment using this technology should be reviewed by the local ISO (Information Security Officer) to ensure compliance with VA Handbook 6500. | | | [10] | Due to potential information security risks for cloud-based technologies, users should coordinate closely with their facility ISSO for guidance and assistance on cloud products. If further guidance is needed contact the Enterprise Cloud Solution Office (ECSO), which is the body responsible for new software development in and migration of existing systems to the VA Enterprise Cloud (VAEC) and ensuring organizational information, Personally Identifiable Information (PII), Protected Health Information (PHI), and VA sensitive data are not compromised within the VAEC. For information about Software as a Service (SaaS) products or to submit a SaaS product request with the Project Special Forces (SPF) team, please use their online form.
(Ref: VA Directive 6004, VA Directive 6517, VA Directive 6513 and VA Directive 6102). | | | [11] | Due to potential information security risks for cloud-based technologies, users should coordinate closely with their facility ISSO for guidance and assistance on cloud products. If further guidance is needed contact the Enterprise Cloud Solution Office (ECSO), which is the body responsible for new software development in and migration of existing systems to the VA Enterprise Cloud (VAEC) and ensuring organizational information, Personally Identifiable Information (PII), Protected Health Information (PHI), and VA sensitive data are not compromised within the VAEC. For information about Software as a Service (SaaS) products or to submit a SaaS product request with the Project Special Forces (PSF) team, please use their online form.
(Ref: VA Directive 6004, VA Directive 6517, VA Directive 6513 and VA Directive 6102). | | | [12] | Due to potential information security risks for cloud-based technologies, users should coordinate closely with their facility ISSO for guidance and assistance on cloud products. If further guidance is needed contact the Enterprise Cloud Solution Office (ECSO), which is the body responsible for new software development in and migration of existing systems to the VA Enterprise Cloud (VAEC) and ensuring organizational information, Personally Identifiable Information (PII), Protected Health Information (PHI), and VA sensitive data are not compromised within the VAEC. For information about Software as a Service (SaaS) products or to submit a SaaS product request with the VA OIT Product Engineering team, please use their online form.
(Ref: VA Directive 6004, VA Directive 6517, VA Directive 6513 and VA Directive 6102). |
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