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| [1] | The administrator or installer should ensure that Docassemble is obtained from the Docassemble website with verifiable web certificate. Downloaded software must always be scanned for viruses prior to installation to prevent adware or malware. Users must check with their supervisor, Information System Security Office (ISSO) or local OI&T representative for permission to download and use this software.
The database administrator must refer to a VA Secure Configuration Baseline for guidance when implementing Docassemble within the VA environment. Further, it is emphasized that the following security measures will help ensure that the data is secured and protected:o Leverage two-factor authentication provided by the product or VA-approved 2FA solution.o Ensure connections between the web browser and web server are encrypted using Secure Sockets Layer (SSL) or Transport Layer Security (TLS).o Deploy a VA-approved web application firewall (WAF) and database firewall to add layers of security to the database. Perform end-to-end security testing of Docassemble and all its components to ensure security holes are addressed prior to implementation. Continuous vulnerability scanning, monitoring, and auditing of the database system and associated components.
Docassemble must not have external authentication methods or the phone login features enabled. |
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| [2] | Veterans Affairs (VA) users must ensure VA sensitive data is properly protected in compliance with all VA regulations. All instances of deployment using this technology should be reviewed by the local ISO (Information Security Officer) to ensure compliance with VA Handbook 6500. |
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| [3] | Users should check with their supervisor, Information Security Office (ISO) or local OIT representative for permission to download and use this software. Downloaded software must always be scanned for viruses prior to installation to prevent adware or malware. Freeware may only be downloaded directly from the primary site that the creator of the software has advertised for public download and user or development community engagement. Users should note, any attempt by the installation process to install any additional, unrelated software is not approved and the user should take the proper steps to decline those installations. |
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| [4] | In cases where the technology is used for external connections, a full Enterprise Security Change Control Board (ESCCB) review is required in accordance VA Directive 6004 , VA Directive 6517, and VA Directive 6513. The local ISO can advise on the ESCCB review process. |
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| [5] | Due to potential information security risks, cloud based technologies may not be used without the approval of the Enterprise Cloud Solution Office (ECSO). This body is in part responsible for ensuring organizational information, Personally Identifiable Information (PII), Protected Health Information (PHI), and VA sensitive data are not compromised. (Ref: VA Directive 6004, VA Directive 6517, VA Directive 6513 and VA Directive 6102). |
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| [6] | Ensure use of a FIPS 140-2 validated cryptographic module to secure VA sensitive data in applications and devices. Database Management Systems (DBMS) used in VA will be encrypted using FIPS 140-2 (or its successor) validated encryption as stated in VA Handbook 6500, section SC-28: Protection of Information at Rest. If FIPS 140-2 at the application level is not possible technically, FIPS 140-2 compliant full disk encryption (FDE) must be implemented on the hard drive where the DBMS resides as stated in the May 5, 2015 memo from the VA Deputy Assistant Secretary for Information Security titled `FIPS 140-2 Validated Full Disk Encryption (FOE) for Data at Rest in Database Management Systems (DBMS).”
The administrator or installer must ensure that Docassemble is obtained from the Docassemble website with verifiable web certificate. Downloaded software must always be scanned for viruses prior to installation to prevent adware or malware. Users should check with their supervisor, Information System Security Office (ISSO) or local OI&T representative for permission to download and use this software.
The database administrator must refer to a VA Secure Configuration Baseline for guidance when implementing Docassemble within the VA environment. Further, it is emphasized that the following security measures will help ensure that the data is secured and protected:
Leverage two-factor authentication provided by the product or VA-approved 2FA solution.
Ensure connections between the web browser and web server are encrypted using Secure Sockets Layer (SSL) or Transport Layer Security (TLS).
Deploy a VA-approved web application firewall (WAF) and database firewall to add layers of security to the database.
Perform end-to-end security testing of Docassemble and all its components to ensure security holes are addressed prior to implementation.
Continuous vulnerability scanning, monitoring, and auditing of the database system and associated components.
Docassemble should not have external authentication methods or the phone login features enabled.
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| [7] | Technology must remain patched and operated in accordance with Federal and Department security policies and guidelines in order to mitigate known and future security vulnerabilities. |
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| [8] | Per the May 5th, 2015 memorandum from the VA Chief Information Security Officer (CISO) FIPS 140-2 Validate Full Disk Encryption (FOE) for Data at Rest in Database Management Systems (DBMS) and in accordance with Federal requirements and VA policy, database management must use Federal Information Processing Standards (FIPS) 140-2 compliant encryption to protect the confidentiality and integrity of VA information at rest at the application level. If FIPS 140-2 encryption at the application level is not technically possible, FIPS 140-2 compliant full disk encryption (FOE) must be implemented on the hard drive where the DBMS resides. Appropriate access enforcement and physical security control must also be implemented. All instances of deployment using this technology should be reviewed to ensure compliance with VA Handbook 6500 and National Institute of Standards and Technology (NIST) standards. It is the responsibility of the system owner to work with the local CIO (or designee) and Information Security Officer (ISO) to ensure that a compliant DBMS technology is selected and that if needed, mitigating controls are in place and documented in a System Security Plan (SSP). |
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| [9] | Due to potential information security risks for cloud-based technologies, users should coordinate closely with their facility ISSO for guidance and assistance on cloud products. If further guidance is needed contact the Enterprise Cloud Solution Office (ECSO), which is the body responsible for new software development in and migration of existing systems to the VA Enterprise Cloud (VAEC) and ensuring organizational information, Personally Identifiable Information (PII), Protected Health Information (PHI), and VA sensitive data are not compromised within the VAEC. For information about Software as a Service (SaaS) products or to submit a SaaS product request with the Project Special Forces (SPF) team, please use their online form.
(Ref: VA Directive 6004, VA Directive 6517, VA Directive 6513 and VA Directive 6102). |
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| [10] | Veterans Affairs (VA) users must ensure VA sensitive data is properly protected in compliance with all VA regulations. All instances of deployment using this technology should be reviewed by the local ISO (Information Security Officer) to ensure compliance with VA Handbook 6500. |
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| [11] | Per the May 5th, 2015 memorandum from the VA Chief Information Security Officer (CISO) FIPS 140-2 Validate Full Disk Encryption (FOE) for Data at Rest in Database Management Systems (DBMS) and in accordance with Federal requirements and VA policy, database management must use Federal Information Processing Standards (FIPS) 140-2 compliant encryption to protect the confidentiality and integrity of VA information at rest at the application level. If FIPS 140-2 encryption at the application level is not technically possible, FIPS 140-2 compliant full disk encryption (FOE) must be implemented on the hard drive where the DBMS resides. Appropriate access enforcement and physical security control must also be implemented. All instances of deployment using this technology should be reviewed to ensure compliance with VA Handbook 6500 and National Institute of Standards and Technology (NIST) standards. It is the responsibility of the system owner to work with the local CIO (or designee) and Information Security Officer (ISO) to ensure that a compliant DBMS technology is selected and that if needed, mitigating controls are in place and documented in a System Security Plan (SSP). |
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| [12] | In cases where the technology is used for external connections, a full Enterprise Security Change Control Board (ESCCB) review is required in accordance VA Directive 6004 , VA Directive 6517, and VA Directive 6513. The local ISO can advise on the ESCCB review process. |
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| [13] | Due to potential information security risks for cloud-based technologies, users should coordinate closely with their facility ISSO for guidance and assistance on cloud products. If further guidance is needed contact the Enterprise Cloud Solution Office (ECSO), which is the body responsible for new software development in and migration of existing systems to the VA Enterprise Cloud (VAEC) and ensuring organizational information, Personally Identifiable Information (PII), Protected Health Information (PHI), and VA sensitive data are not compromised within the VAEC. For information about Software as a Service (SaaS) products or to submit a SaaS product request with the Project Special Forces (SPF) team, please use their online form.
(Ref: VA Directive 6004, VA Directive 6517, VA Directive 6513 and VA Directive 6102). |
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| [14] | Due to potential information security risks for cloud-based technologies, users should coordinate closely with their facility ISSO for guidance and assistance on cloud products. If further guidance is needed contact the Enterprise Cloud Solution Office (ECSO), which is the body responsible for new software development in and migration of existing systems to the VA Enterprise Cloud (VAEC) and ensuring organizational information, Personally Identifiable Information (PII), Protected Health Information (PHI), and VA sensitive data are not compromised within the VAEC. For information about Software as a Service (SaaS) products or to submit a SaaS product request with the Project Special Forces (PSF) team, please use their online form.
(Ref: VA Directive 6004, VA Directive 6517, VA Directive 6513 and VA Directive 6102). |
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| [15] | Per the Security Assessment Review, users must abide by the following constraints:
- Docassemble will require a 3rd party FIPS 140-2 certified solution for any data
containing PHI/PII or VA sensitive information
- Users should check with their supervisor, ISSO or local OIT representative for
permission to download and use this software. Downloaded software must
always be scanned for viruses prior to installation to prevent adware or
malware. Freeware may only be downloaded directly from the primary site that
the creator of the software has advertised for public download and user or
development community engagement. Users should note, any attempt by the
installation process to install any additional, unrelated software is not approved
and the user should take the proper steps to decline those installations.
- The database administrator must refer to a VA Secure Configuration Baseline
for guidance when implementing Docassemble within the VA environment.
Further, it is emphasized that the following security measures will help ensure
that the data is secured and protected:
- Leverage two-factor authentication provided by the product or VA approved 2FA solution.
- Ensure connections between the web browser and web server are
encrypted using Secure Sockets Layer (SSL) or Transport Layer
Security (TLS).
- Deploy a VA-approved web application firewall (WAF) and database
firewall to add layers of security to the database.
- Perform end-to-end security testing of Docassemble and all its
components to ensure security holes are addressed prior to
implementation.
- Continuous vulnerability scanning, monitoring, and auditing of the
database system and associated components.
- Docassemble should not have external authentication methods or the phone
login features enabled.
|
|
| [16] | Due to potential information security risks for cloud-based technologies, users should coordinate closely with their facility ISSO for guidance and assistance on cloud products. If further guidance is needed contact the Enterprise Cloud Solution Office (ECSO), which is the body responsible for new software development in and migration of existing systems to the VA Enterprise Cloud (VAEC) and ensuring organizational information, Personally Identifiable Information (PII), Protected Health Information (PHI), and VA sensitive data are not compromised within the VAEC. For information about Software as a Service (SaaS) products or to submit a SaaS product request with the VA OIT Product Engineering team, please use their online form.
(Ref: VA Directive 6004, VA Directive 6517, VA Directive 6513 and VA Directive 6102). |
|
| [17] | Per the May 5th, 2015 memorandum from the VA Chief Information Security Officer (CISO) FIPS 140-2 Validate Full Disk Encryption (FOE) for Data at Rest in Database Management Systems (DBMS) and in accordance with Federal requirements and VA policy, database management must use Federal Information Processing Standards (FIPS) 140-2 compliant encryption to protect the confidentiality and integrity of VA information at rest at the application level. If FIPS 140-2 encryption at the application level is not technically possible, FIPS 140-2 compliant full disk encryption (FOE) must be implemented on the hard drive where the DBMS resides. Appropriate access enforcement and physical security control must also be implemented. All instances of deployment using this technology should be reviewed to ensure compliance with VA Handbook 6500 and National Institute of Standards and Technology (NIST) standards. It is the responsibility of the system owner to work with the local CIO (or designee) and Information System Security Officer (ISSO) to ensure that a compliant DBMS technology is selected and that if needed, mitigating controls are in place and documented in a System Security Plan (SSP). |
|
| [18] | In cases where the technology is used for external connections, a full Enterprise Security Change Control Board (ESCCB) review is required in accordance VA Directive 6004 , VA Directive 6517, and VA Directive 6513. The local ISSO (Information System Security Officer) can advise on the ESCCB review process. |
|
| [19] | Veterans Affairs (VA) users must ensure VA sensitive data is properly protected in compliance with all VA regulations. All instances of deployment using this technology should be reviewed by the local ISSO (Information System Security Officer) to ensure compliance with VA Handbook 6500. |
|
| [20] | Users should check with their supervisor, Information System Security Officer (ISSO) or local OIT representative for permission to download and use this software. Downloaded software must always be scanned for viruses prior to installation to prevent adware or malware. Freeware may only be downloaded directly from the primary site that the creator of the software has advertised for public download and user or development community engagement. Users should note, any attempt by the installation process to install any additional, unrelated software is not approved and the user should take the proper steps to decline those installations. |
|
| [21] | Veterans Affairs (VA) users must ensure VA sensitive data is properly protected in compliance with all VA regulations. All instances of deployment using this technology should be reviewed by the local ISSO (Information System Security Officer) to ensure compliance with both VA Handbook 6500 and VA Directive 6500. |
